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2025 Accounting software guide | Comparing 8 major accounting softwares in Hong Kong + Free software recommendation
KPay
23 January 2025
Nowadays, there are a lot of digitalised accounting systems available in the market, which can take care of everything from processing invoices and bills, reconciling accounts to managing taxes. KPay has compiled a list of the top 8 accounting softwares in Hong Kong in terms of features and pricing in 2025, so that you can find the best option for your company!
Introduction

Accounting Software|With the expansion of SME business, managing financial data has become more and more complicated. Relying on spreadsheets to organise complicated financial information is not only time-consuming, but also very error-prone. Nowadays, there are a lot of digital accounting systems available in the market, from processing invoices and bills, reconciling accounts to managing taxes, and some of them have integrated financial reporting functions to make financial management easier and smoother. KPay will help you to find the best choice for your business by compiling the features and fees of the top 8 accounting software for SMEs in Hong Kong in 2025!

What is accounting software?

Accounting software or system is a software system that manages and processes financial information of an enterprise. It helps the enterprise to manage financial information, including purchases, sales, inventory, costs, income, expenses, assets and liabilities, etc., and to automatically perform tasks such as bookkeeping, report preparation and financial analysis.

5 Advantages of using an accounting software

1. Save time and labour costs
Accounting software can automate many financial tasks, such as preparing reports and recording transactions, thus saving a lot of time and labour. Some accounting systems support cloud storage function, which allows multiple users to log on to the system at any time and any place to modify or enquire accounts. Different access rights can be set at the same time to ensure information security and confidentiality. The automation function and cloud collaboration not only save the time and labour cost of financial work, but also enhance the overall efficiency of bookkeeping.

2. Improve data accuracy
Accounting software can automatically record financial transactions, and some systems can even automate reconciliation. Various automated tasks help to reduce manual recording errors and ensure that all financial data are accurately recorded and categorised, thus enhancing the accuracy of records.

3. Improve financial transparency
Accounting software can help you produce various financial statements and analyses, and at the same time, properly handle the daily bookkeeping, public expense reimbursement and other miscellaneous matters, so that the enterprise can have a clearer understanding of the financial and cash flow status. It not only improves financial transparency, but also prevents the company from closing down due to financial chaos and poor liquidity, and adjusts the company's financial strategy according to the actual situation of the funds, so that the funds can be used appropriately and efficiently.

4. Improve financial control
Accounting software produces a variety of financial reports, such as profit and loss statements, balance sheets, cash flow statements, etc., which allow SMEs to have a more comprehensive understanding of their financial performance and provide more information to other stakeholders, including investors, creditors and management. Many accounting software also come with comprehensive financial control functions, including budgeting, account monitoring, risk assessment, etc., so that SMEs can have a full understanding of their financial situation, quickly identify problems and formulate strategies to deal with them.

5. Ensure business compliance with auditing and tax reporting requirements
According to the Companies Ordinance, all limited companies established in Hong Kong for more than 18 months are required to submit annual audit reports and file tax returns on time. However, data consolidation is often time-consuming and tedious. An accounting system effectively collates the required financial information and related documents to help auditors complete the audit process efficiently and effectively, enabling the company to file tax returns on time and accurately to ensure business compliance.

Accounting software vs Accounting firm

Apart from choosing automated accounting software, some SMEs will also consider engaging the services of an accounting firm to handle their accounting matters. Which service is more suitable for the needs of SMEs?

 Accounting software Outsourced accountant
Pro

Lower fees

✅ Shorter manual processing time
Accounting software enables SMEs to handle their daily accounting tasks quickly and conveniently due to its automation features.

More accurate and reliable information
The automation function also reduces a lot of manual reconciliation and data entry errors, ensuring more accurate and reliable accounting information.

Higher autonomy
Using accounting software gives your organisation greater autonomy and control to handle financial tasks according to your own schedule and needs.

Solve complex accounting problems
A real accountant can solve more complex accounting problems.

Able to handle complex issues 
 
Con

May have difficulty solving complex issues 
A small number of accounting systems do not have accountant/auditor support and may not be able to handle the more complex accounting issues for SMEs.

** If this is a concern, SMEs may consider using a system with live accountant support.

Higher fees
The cost of outsourced accountants is higher than that of accounting software.

Longer processing time

Prone to manual errors and omissions.

Lower autonomy
The accounting office handles financial work indirectly, without a direct account to understand the financial situation, and has less autonomy.

Choosing an accounting software

There are many choices in the market, how can SMEs choose the most suitable accounting software for themselves? Don't worry, KPay will analyse the key factors for you to make a smart choice!

1. Types of accounting software
Accounting software is divided into spreadsheets, business accounting software, enterprise resource planning software (ERP), self-developed software (Custom accounting software), etc. Each type of accounting software has its own unique functions and features, suitable for enterprises of different sizes and needs.

2. Common functions
The following common functions of accounting software are suitable for SMEs to refer to when choosing an accounting software:
✅ Create invoices: Accounting software should be able to create and send invoices to customers easily and track payments at any time.
✅ Tracking expenses: Some software allows users to easily track and categorise expenses and create expense reports when needed.
✅ Payroll management: A basic function of accounting software, some of them even support detailed payroll reports.
✅ Inventory Management: For organisations that need to manage inventory, accounting software can effectively track inventory levels and costs.
✅ Foreign currency conversion: Some accounting software provides both foreign currency conversion and exchange rate calculation if the business needs to handle multiple currencies.
✅ Bank reconciliation: Good accounting software can seamlessly interface with your bank accounts and cross audit bank statements with transaction records to ensure accurate accounting records from multiple parties, saving you a lot of red tape.
✅ Create fnancial reports: Financial accounting software allows you to easily create various types of financial reports, such as profit and loss statements, balance sheets and cash flow statements.
✅ Tax compliance: Good accounting software allows you to calculate tax payable easily and helps you prepare financial statements to ensure compliance with regulatory requirements.
✅ Security and data backup: Your company's financial data involves a lot of sensitive information, so accounting software should have strong security measures as well as a reliable backup system to prevent data loss or outflow.

Comparing 8 major accounting softwares
 SleekCLGOsomeQuickbooksXeroMYOBSunSystemsSage
ForVarious companiesCompanies that need auto-reconciliationCompanies that need accountant support Companies that need auto-reconciliationCompanies that need cloud serviceMulti-national companies Middle to large companies Large companies
Free trial
30-day

30-day

30-day
Monthly charges


 
From HKD 3,500

*Exclusive offer for KPay new merchant
Individual enquiry needed

*Exclusive offer for KPay new merchant
From HKD 3,800From HKD 820 annuallyHKD 2,710 annually From HKD 4,188 annuallyIndividual enquiry neededIndividual enquiry needed
SystemCloudCloudCloudCloudCloud Windows OS
Mac OS
Windows OS
Mac OS
Windows OS
Mac OS
Offline mode
Local tax filing service
Reconciliation
Bookkeeping
Multi-currency supportNANANA

Sleek
Sleek is one of the most popular accounting service providers in Hong Kong and international companies. Sleek has worked with 450,000 companies from Hong Kong, Singapore, Australia and the UK to provide accounting and audit audit, administration and company formation services, helping many SMEs to manage their company finances faster, more accurately and more simply with an automated accounting system.

Sleek's main functions include accounting and bookkeeping services, tax management, payroll processing, financial reporting, etc.; it supports both Mac OS and Windows OS, and can be easily used by businesses regardless of which operating system they use.

Annual fee:
Monthly expenses below HKD 15,000: HKD 3,500 - HKD 15,120
Monthly expenses up to HKD 50,000: HKD 8,160 - HKD 22,200
Monthly expenses below HKD 100,000: HKD 11,760 - HKD 30,000
Monthly expenses below HKD 200,000: HKD 21,600 - HKD 46,800
Monthly expenses below HKD 400,000: HKD 32,400 - HKD 72,000
Monthly spending of HKD 400,000 or above: customised plan available upon enquiry
** Currently, KPay merchants can enjoy exclusive discounted rates. Contact our Digital Transformation Consultants for details. 

CLG
CLG is a Hong Kong based company providing comprehensive accounting and financial solutions covering accounting records, tax services, payroll, company secretarial services and more.
CLG's fees vary according to the time, industry and size of the accounting work required; please contact CLG for details.
** Currently, KPay merchants can enjoy exclusive discounted rates. Contact our Digital Transformation Consultants for more information.

Osome
Osome is a one-stop solution for organisations in the areas of accounting, taxation, company secretarial and business registration. The platform combines artificial intelligence and human expertise to provide users with fast, accurate and reliable services. Users can easily manage their financial information through Osome's online platform, thus saving time and effort to focus on business development.

Annual fee:
Monthly income below HKD 30,000; HKD 3,800
Monthly income below HKD 60,000; HKD 8,000
Monthly income below HKD 150,000; HKD 15,500

Quickbooks
QuickBooks is an accounting platform that allows users to easily monitor and process all financial transactions. It is characterised by its flexibility, convenience, financial power and scalability, and can assist in various functions such as accounting, inventory, payroll, tax filing, invoicing, bank transaction tracking and reconciliation, budgeting, payment processing, expense management, etc. Quickbooks is equipped with an auto-reconciliation function that can automatically reconcile SMEs' bank accounts. It can automatically reconcile SMEs' bank accounts and designated operating systems, making it suitable for smaller SMEs or companies looking to expand their business.

The platform offers different plans, in order of the features included, Simple Start, Essentials, the most basic plan, and Plus, the most comprehensive plan.

Annual fee:
Simple Start Plan: HKD 820
Essentials Plan: HKD 1,215
Plus Plan: HKD 1,662.5
Advanced Plan: HKD 3,185 

Xero
Xero is a cloud-based accounting software that supports over 1,000 mobile apps in addition to the usual functions such as sending invoices, accepting payments, viewing bank transactions and managing contacts.

The price is relatively cheap. For example, the starter plan starts from HKD 225 per month, and now you can enjoy a 10% discount for the first 6 months.

On the other hand, Xero has a web-based system, which does not require installation, and offers a 30-day free trial, so if you don't find it suitable, you can cancel your subscription for free before the expiry date.

Annual fee:
Starter Plan: (12 months) HKD 2,710 (10% off limited-time offer for the first 6 months)
Standard Plan: (12 months) HKD 4,298 (10% off limited-time offer for the first 6 months)
Premium Plan: (12 months) HKD 6448 (Enjoy one-off offer for the first 6 months)

ABSS (MYOB)
MYOB is one of the most popular accounting software for small companies in Hong Kong. It provides both English and Chinese interfaces and is suitable for novice users with full functions. MYOB includes major accounting and financial functions such as sales, purchasing, inventory, project management and payroll management, etc. MYOB can be connected to online shop, so that even if you have low computer skills, you can still manage your accounting software and online shop easily. In addition, MYOB is recognised by many tertiary institutions in Hong Kong, professional accounting firms and LCCI International Accounting as the designated computer examiner.

MYOB is available in free trial versions for Windows for 7 days and Mac for 30 days.
MYOB also offers various charging modes, starting from HKD 4,188 per year.

Annual fee:
Accounting Plan (1 user): HKD 4,188
Premier Plan (1-3 users): HKD 4,788 - HKD 8,688
PremierPlus Plan (1-3 users): HKD 5,888 - HKD 10,488
AccountEdge Plan (1-3 users): HKD 4,788 - HKD 8,888

SunSystems Financial Management System
SunSystems Financial Management System is a popular accounting system for financial services, hospitality, and some non-profit organisations, especially those with geographically dispersed, fast-growing, or complex analytical requirements. SunSystems features powerful reporting and data entry capabilities to integrate and manage many different currencies, and is scalable to support everything from single-user PCs with remote access to single- or multi-server IT environments.

The SunSystems Finanical Management System varies according to the time, industry and size of the accounting work required by the merchant, and pricing details can be obtained by contacting SunSystems Financial Management System.

Sage
Founded more than 30 years ago, Sage is one of the most well-known accounting software in the industry, offering a wide range of versions to meet the needs of different business users, from beginners to professionals, Sage not only supports offline operation of locally installed software, but also provides cloud-based accounting version, so that users can manage their financial status anytime, anywhere. Sage's three popular accounting software systems, Sage 50 Simply, Sage 300 (formerly AccPac), and Sage 50 Peachtree, are available upon request for a quote.

KPay x Sleek cloud accounting system

KPay has partnered with Sleek to provide merchants with the most suitable accounting management system and tax filing team at a discounted price. We provide you with audit auditing, bookkeeping services, cloud-based billing and receipt storage system, as well as specialised personnel to handle and prepare all tax documents and reports for you, so that you can really file tax returns painlessly and save tax!

KPay's 3 advantages

Simple procedure: KPay is familiar with your business needs and background, no need to resubmit your business documents, your KConnect Digital Transformation Consultant will take care of the ordering process for you.

Dedicated follow-up: KPay will also arrange dedicated staff to guide merchants to familiarise themselves with the accounting management system and continuously follow up on users' experience, providing you with a more personalised and comprehensive consultation and follow-up service than other accounting firms.

One-stop management: KConnect provides 100+ business systems and services, merchants through the KConnect digital transformation consultants based on your business background and information, unified analysis and consultation of all business systems, to provide you with personalised digital solution proposals. KConnect provides you with personalised digital solution proposals. One contact can solve all customer service problems of all business systems and speed up communication efficiency.


Click below to contact KPay's Digital Transformation Specialist to learn more! 

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